Given below are the minutes of the Annual Meeting of the above parish council held at Cherry Tree Communal Room, Allington on 8 May 2019. The meeting commenced at 7.34pm.
PRESENT: Cllrs Trott, Bowditch, Wrighton, and Beer, 6 members of the public. Mrs A Stephenson recorded the minutes.
1. APOLOGIES
Lathey, Gay
2. ELECTION OF OFFICERS
The current Chairman stood down whilst the read out the below:
a) CHAIRMAN– As there had been no applications received for Chairman, Mr. Lathey had previously been asked to be re-elected for another term of office. Cllr. Trott proposed Cllr. Lathey be re-elected as Chairman, Cllr. Beer seconded the proposal. ALL AGREED. Cllr. Lathey will therefore duly sign the Declaration of Office notice.
b) VICE CHAIRMAN– As no-one had come forward to be Vice Chairman for the following year, Cllr. Wrighton said she would be happy to stand for another year. Cllr. Beer proposed Mrs Wrighton be elected as Vice Chairman. Cllr. Trott seconded. Cllr. Wrighton duly signed the Declaration of Office notice.
c)Councillors in other roles agreed to carry these on for another year
All Councillors present signed the Declaration Of Office notice.
3. CO-OPTION OF COUNCILLORS
Paul Bowditch was co-opted on to the Parish Council, as was Ian Gay (in his absence). Proposed by Cllr Wrighton and Seconded by Cllr Beer. Both to sign relevant forms
4. TO RECEIVE DECLARATIONS OF MEMBERS INTERESTS
Cllr Bowditch and Cllr Trott in item 10
5. MINUTES OF PREVIOUS MEETING
The Chairman asked if everyone had both received and read the minutes of last years annual meeting, if so, were they a true record. ALL AGREED.The minutes were duly signed and dated.
6. MATTERS ARISING
None
7. PUBLIC PARTICIPATION
Cathy explained about a recent incident in Coopers Circle where a fire had been set. There were eyewitnesses to the incident and it has been reported to the police. Fire brigade attended. Hedge around coopers circle set on fire. This takes a lot of work to maintain and a lot of people have come forward to say they want it rebuilt. A meeting took place regarding this. Cllr Lathey has said he would like it to remain and suggests people who use it or maybe the scout group as part of their badges, could help re-build it. Hope to revamp and replant in the Autumn.
8. FINANCE REPORT
The account balance was read out to Councillors and as usual all books were on the table for any member of the public to read.
a) The balance of ordinary account now stands at £3,558.86. The savings at £7,609.86.
b) .The following donation requests were approved: Donation to Allington Hillbillies £1,000, Proposed br Cllr Wrighton and Seconded by Cllr Beer. Donation to Loders School PTFA £100, Proposed by Cllr Bowditch and Seconded by Cllr Beer. Donation to Bridport CAB (S142) £1000, Proposed by Cllr Bowditch and Seconded by Cllr Beer, Donatation to Dottery PCC £320 Proposed by Cllr Wrighton and Seconded by Cllr Trott
c) The NALC and SLCC have announced their revised pay scales which means the clerks salary will automatically go up from £307.56 per month to £315.60 per month, although she will stay on the same pay scale.
d) Cheques for approval and signing were for £314 for Clerks wage, HMRC £1.60, Leigh Hansford for internal audit £20, Community First for insurance £560.68 (same as last year, DAPTC subs £291.28, Paul Bowditch reimburse for mower fuel £15.75), and cheques as above.
e) Internal Audit had been undertaken. All was found to be present and correct. It was proposed to accept this by Cllr Bowditch and seconded by Cllr Beer.
f) External Audit was presented. The External Audit has been completed by the Clerk and was handed to all Councillors to view. It was proposed by Cllr. Wrighton and seconded by Cllr. Bowditch to approve Section 1 – Statement of Accounts, Section 2 – Annual Governance Statement. It was noted that all the answers to Section 2 were Yes other than where they were not applicable. This was agreed and accepted by all. Certificate of Exemption completed.
9. PLANNING APPLICATIONS
WD/D/19/001202 – Land north of Orchard Crescent and East of Dottery Road – Outline planning permission for up to 90 residential dwellings (including 35% affordable housing), amenity area for recreational use, planting, landscaping, informal public open space and children’s play area and sustainable drainage system
This planning application had been discussed in great lengths by the parish council at a meeting with the developers. The Parish Council had reiterated at the time, and now at this meeting, their unhappiness at this proposal and their strong reasons for objection. They had received many complaints via members of hte public also.
10. COOPERS WOOD
All covered in a previous item
11. CHERRY TREE PLAY AREA REPORT
Don not present but all fine as far as all are aware
12. WOODLAND TRUST PLAY AREA
All fine, grass around equipment has been cut.
13. NEIGHBOURHOOD PLAN
Has now been submitted to Dorset Council for their approval.
14. CORRESONDENCE
All available for people to read
15. DATE OF NEXT MEETING
The date of the next meeting will be 11 June 2019
Meeting closed at 8.07pm.